Productivity Tools

Word Processing - Importance of word processing in document production

By the end of the lesson, the learner should be able to:

- Explain the meaning of word processing
- Discuss the importance of word processing in document production
- Relate word processing to everyday document needs such as writing letters, reports and newsletters

- Study handwritten and computer-typed documents and discuss the differences
- Brainstorm on the meaning and importance of word processing in document production
- Use print or digital media to search for the meaning and importance of word processing
- Share findings with classmates

How has word processing transformed the way documents are created and shared in schools and offices?

- Spotlight ICT Grade 10 pg. 60
- Digital devices
- Sample handwritten and typed documents
- Internet access

- Oral questions - Observation - Written assignments

Productivity Tools

Word Processing - Selecting a word processing productivity tool
Word Processing - Creating, saving, navigating and closing a text document

By the end of the lesson, the learner should be able to:

- Identify examples of word processing applications
- Describe key features of word processing productivity tools
- Relate the choice of a word processing tool to personal and professional document needs

- Search for information on word processing productivity tools and their features
- Visit the school computer lab to identify word processing applications installed on devices
- Explore and discuss features of applications such as Microsoft Word, Google Docs, LibreOffice Writer, Apache OpenOffice Writer and WPS Office Writer
- Select a suitable word processing tool and justify the choice

What factors should you consider when choosing a word processing tool for creating documents?

- Spotlight ICT Grade 10 pg. 62
- Digital devices with word processing software
- Internet access
- Spotlight ICT Grade 10 pg. 63
- Digital devices with word processing software

- Oral questions - Observation - Written assignments

Productivity Tools

Word Processing - Retrieving a text document and using editing tools
Word Processing - Using AutoComplete, AutoCorrect and Find & Replace

By the end of the lesson, the learner should be able to:

- Retrieve a previously saved text document
- Use the Thesaurus and Spelling & Grammar Checker to edit a document
- Recognise how editing tools improve the quality of written communication in real life

- Retrieve a saved document using the Open command
- Use Thesaurus to find synonyms and replace words in a document
- Use Spelling and Grammar Checker to proofread a document and correct errors
- Search for information on editing tools in word processing using digital media

How do editing tools in a word processor help produce error-free documents?

- Spotlight ICT Grade 10 pg. 67
- Digital devices with word processing software
- Internet access
- Spotlight ICT Grade 10 pg. 69
- Digital devices with word processing software

- Practical work - Observation - Oral questions - Written assignments

Productivity Tools

Word Processing - Formatting text in a document
Word Processing - Formatting paragraphs
Word Processing - Formatting columns and page layout

By the end of the lesson, the learner should be able to:

- Apply text formatting features such as font type, size, colour, bold, italic and underline
- Use subscript, superscript, strikethrough and change case on text
- Relate text formatting to creating visually appealing documents like posters and invitation letters

- Search for the meaning of formatting terms such as font, bold, italic, underline and font colour
- Discuss ways of formatting a text document to make it visually appealing
- Apply text formatting features on a created document using the Font group on the Home tab
- Format text using keyboard shortcuts such as Ctrl+B, Ctrl+I and Ctrl+U

How does proper text formatting improve the readability and presentation of a document?

- Spotlight ICT Grade 10 pg. 72
- Digital devices with word processing software
- Spotlight ICT Grade 10 pg. 75
- Spotlight ICT Grade 10 pg. 81

- Practical work - Observation - Written assignments

Productivity Tools

Word Processing - Inserting symbols, shapes and images

By the end of the lesson, the learner should be able to:

- Insert and format symbols, shapes and images in a Word document
- Apply text wrap and crop images in a document
- Relate inserting graphics to designing real-life documents such as posters, flyers and certificates

- Insert symbols using the Insert tab and format them
- Insert and customise shapes using Shape Format tab
- Insert images from device or online sources and resize using object handles
- Apply text wrap styles to images and shapes
- Crop images using the Picture Format tab

How do graphics such as symbols, shapes and images enhance the visual appeal of a document?

- Spotlight ICT Grade 10 pg. 88
- Digital devices with word processing software
- Sample images for insertion

- Practical work - Observation - Oral questions

Productivity Tools

Word Processing - Table of figures and table of contents

By the end of the lesson, the learner should be able to:

- Add captions to images and insert a table of figures in a document
- Apply heading styles and insert a table of contents
- Relate these features to organising large documents like textbooks, research reports and manuals

- Add captions to figures using the References tab and Insert Caption
- Insert and update a table of figures
- Apply heading styles to document headings using the Styles group
- Insert a table of contents using the References tab
- Update the table of contents after making document changes

Why is a table of contents important in long documents such as books and research papers?

- Spotlight ICT Grade 10 pg. 93
- Digital devices with word processing software
- Internet access

- Practical work - Observation - Written assignments

Productivity Tools

Word Processing - Section breaks, page breaks and styles
Word Processing - Headers, footers, hyperlinks and cross-referencing

By the end of the lesson, the learner should be able to:

- Insert section breaks and page breaks in a Word document
- Apply, modify and create custom styles in a document
- Relate the use of breaks and styles to structuring documents like project reports, newsletters and booklets

- Search for the meaning of section break and page break using digital media
- Insert section breaks and page breaks using the Layout tab
- Apply built-in styles from the Styles group on the Home tab
- Modify existing styles and create custom styles for consistent formatting

How do section breaks, page breaks and styles help in organising a well-structured document?

- Spotlight ICT Grade 10 pg. 99
- Digital devices with word processing software
- Internet access
- Spotlight ICT Grade 10 pg. 104

- Practical work - Observation - Oral questions

Productivity Tools

Word Processing - Creating and manipulating tables

By the end of the lesson, the learner should be able to:

- Create, format and edit tables in a Word document
- Sort data, merge and split cells in a table
- Relate table creation skills to organising data in timetables, attendance registers and inventory lists

- Create tables using the Insert tab by selecting rows and columns
- Draw a table using the Draw Table feature
- Format tables using Table Design and Table Layout tabs
- Insert and delete rows and columns, merge and split cells
- Sort data in a table in ascending and descending order
- Convert tables to text and text to tables

How are tables useful in organising and presenting data in documents?

- Spotlight ICT Grade 10 pg. 108
- Digital devices with word processing software

- Practical work - Observation - Oral questions - Written assignments

Productivity Tools

Word Processing - Generating merged documents using mail merge

By the end of the lesson, the learner should be able to:

- Create a main document and a data source for mail merge
- Generate merged documents using mail merge features
- Relate mail merge to real-life applications such as sending personalised invitation letters, certificates and official correspondence to multiple recipients

- Search for the meaning of mail merge, main document and data source
- Create a main document and a data source table in Word
- Start mail merge using the Mailings tab and select document type
- Select recipients from an existing list
- Insert merge fields and preview merged documents
- Finish and merge documents for printing, editing or emailing

How does mail merge simplify the process of sending personalised documents to many people?

- Spotlight ICT Grade 10 pg. 113
- Digital devices with word processing software

- Practical work - Observation - Project

Productivity Tools

Word Processing - Collaborating with track changes, comments and sharing documents

By the end of the lesson, the learner should be able to:

- Use track changes and comments features to collaborate on a document
- Share a document through hard copy, PDF, email or upload
- Relate collaboration and sharing tools to group projects, peer review and teamwork in school and workplaces

- Enable Track Changes in the Review tab and make edits on a shared document
- Accept or reject tracked changes
- Insert, reply to and delete comments using the Review tab
- Share a document as a hard copy by printing
- Save a document as PDF and share through email or upload to OneDrive or Google Drive

Why is collaboration important when working on shared documents in school and the workplace?

- Spotlight ICT Grade 10 pg. 114
- Digital devices with word processing software
- Printer
- Internet access

- Practical work - Observation - Oral questions - Portfolio

Productivity Tools

Word Processing - Appreciating the role of word processing productivity tools
Presentation - Importance of presentation productivity tools

By the end of the lesson, the learner should be able to:

- Create a community newsletter using word processing skills
- Practise word processing skills such as creating letters and posters
- Relate word processing to community engagement by producing publications like newsletters, posters and awareness materials

- Visit the community or school to gather information for a newsletter
- Create a community newsletter incorporating text, images, formatting and layout
- Create posters showing road signs and directions using word processing
- Share newsletters through print, PDF, email or digital platforms
- Give and receive feedback on publications
- Practise digital responsibility and netiquette

How can word processing skills be used to serve and inform the community?

- Spotlight ICT Grade 10 pg. 116
- Digital devices with word processing software
- Printer
- Internet access
- Spotlight ICT Grade 10 pg. 119
- Digital devices
- Internet access
- Sample presentations

- Project - Portfolio - Peer assessment - Rubrics

Productivity Tools

Presentation - Selecting a presentation productivity tool
Presentation - Creating and editing a presentation
Presentation - Adding and manipulating tables in a presentation

By the end of the lesson, the learner should be able to:

- Identify examples of presentation software and their features
- Select a suitable presentation productivity tool
- Relate the choice of presentation software to personal, academic and professional presentation needs

- Search for information on examples of presentation software and their features
- Identify presentation software icons such as MS PowerPoint, Google Slides, LibreOffice Impress, Keynote, MS 365 PowerPoint and Canva
- Visit the school computer lab to explore available presentation software
- Discuss features including templates, multimedia support, transitions, animations and collaboration tools

What features make a presentation software suitable for creating engaging presentations?

- Spotlight ICT Grade 10 pg. 120
- Digital devices with presentation software
- Internet access
- Charts showing software icons
- Spotlight ICT Grade 10 pg. 122
- Sample images for insertion
- Spotlight ICT Grade 10 pg. 127
- Digital devices with presentation software

- Oral questions - Observation - Written assignments

Productivity Tools

Presentation - Adding and customising charts in a presentation
Presentation - Inserting shapes and adding speaker notes

By the end of the lesson, the learner should be able to:

- Insert and customise charts in a presentation slide
- Adjust chart styles, colours and data labels
- Relate chart creation to presenting statistical information such as school enrolment data, election results and health statistics

- Insert a chart using the Insert tab and select a chart type such as Column, Line or Pie
- Replace placeholder data with actual data in the spreadsheet window
- Customise the chart by adding titles, data labels and gridlines
- Adjust chart styles and colour schemes using Chart Design tab

Why are charts more effective than text alone when presenting numerical data?

- Spotlight ICT Grade 10 pg. 131
- Digital devices with presentation software
- Spotlight ICT Grade 10 pg. 134

- Practical work - Observation - Written assignments

Productivity Tools

Presentation - Inserting multimedia elements in a presentation
Presentation - Creating and editing master slides

By the end of the lesson, the learner should be able to:

- Insert audio and video files into presentation slides
- Identify different types of multimedia elements
- Relate multimedia integration to creating engaging presentations for school events, community sensitisation and marketing

- Search for the meaning and types of multimedia elements
- Insert audio files into a slide using the Insert tab and Media group
- Insert video clips into a slide from the device
- Play and preview multimedia elements within slides
- Discuss how multimedia makes presentations more engaging and memorable

How does adding audio and video to a presentation make it more engaging for the audience?

- Spotlight ICT Grade 10 pg. 137
- Digital devices with presentation software
- Audio and video files
- Internet access
- Spotlight ICT Grade 10 pg. 140
- Digital devices with presentation software

- Practical work - Observation - Oral questions

Productivity Tools

Presentation - Adding hyperlinks to slides
Presentation - Applying animations to text and objects

By the end of the lesson, the learner should be able to:

- Insert hyperlinks to web pages, other slides, new documents and email addresses in a presentation
- Navigate between slides using hyperlinks
- Connect hyperlink skills to creating interactive digital resources such as e-learning modules, product catalogues and school portfolios

- Select text, image or shape and insert a hyperlink using the Insert tab
- Link to an existing file or web page
- Link to another slide within the same presentation
- Create a hyperlink to a new document
- Set up an email hyperlink
- Test hyperlinks during the presentation

How do hyperlinks enhance interactivity and navigation in a presentation?

- Spotlight ICT Grade 10 pg. 141
- Digital devices with presentation software
- Internet access
- Spotlight ICT Grade 10 pg. 144
- Digital devices with presentation software

- Practical work - Observation - Written assignments

Productivity Tools

Presentation - Applying slide transition effects

By the end of the lesson, the learner should be able to:

- Apply transition effects between slides in a presentation
- Adjust transition speed, add sound effects and set automatic slide advancement
- Relate transitions to creating smooth, professional presentations for school functions, community forums and business meetings

- Click on a slide and apply a transition effect from the Transitions tab
- Adjust transition duration for slower or faster effects
- Add audio effects during transitions
- Set slides to advance automatically by unchecking On Mouse Click
- Preview the transition effects

What is the difference between slide transitions and animations in a presentation?

- Spotlight ICT Grade 10 pg. 145
- Digital devices with presentation software

- Practical work - Observation - Oral questions

Productivity Tools

Presentation - Presenting slides and using presenter tools
Presentation - Delivering a presentation on a topical issue to the community

By the end of the lesson, the learner should be able to:

- Present slides using Slide Show mode and Presenter View
- Navigate through slides during a presentation
- Relate presentation delivery skills to real-life situations such as pitching ideas, leading discussions and educating audiences in school and community settings

- Search for the meaning of views in presenting slides
- Start a slide show from the beginning or from the current slide
- Enable and use Presenter View to view notes and upcoming slides
- Navigate between slides using arrow keys
- End the presentation using right-click and End Show

How does Presenter View help a speaker deliver a more confident and organised presentation?

- Spotlight ICT Grade 10 pg. 146
- Digital devices with presentation software
- Projector
- Spotlight ICT Grade 10 pg. 144
- Projector
- Internet access

- Practical work - Observation - Oral questions