SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Introduction and Cash Receipts

By the end of the lesson, the learner should be able to:
Define source documents; Explain importance of source documents; Describe features of cash receipts; Distinguish between cash and cheque payments

Q/A on business transactions; Discussion on documentary evidence; Examination of cash receipt samples; Practical exercise filling cash receipts

Sample receipts, cash register examples, receipt books

KLB Secondary Business Studies Form 4, Pages 1-3

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Invoice
Debit Note and Credit Note
Payment Voucher and Introduction to Books of Original Entry

By the end of the lesson, the learner should be able to:
Outline details of an invoice; Identify all components of an invoice; Explain terms like E&OE, trade discount, cash discount; Calculate discount amounts

Detailed examination of sample invoice; Analysis of invoice components; Practical calculation of trade and cash discounts; Group discussion on invoice terms

Sample invoices, calculators, discount calculation worksheets
Sample debit notes, credit notes (red colored), comparison charts
Payment vouchers, petty cash vouchers, chart of all books of original entry

KLB Secondary Business Studies Form 4, Pages 3-4

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Sales Journal
Posting from Sales Journal
Sales Returns Journal and Posting
Purchases Journal

By the end of the lesson, the learner should be able to:
Identify features of sales journal; Prepare sales journal from credit sales transactions; Record transactions in proper format; Understand source documents used

Step-by-step demonstration of sales journal preparation; Practical exercise with multiple credit sales; Discussion on journal format and columns

Sales invoices, sales journal format, sample credit sales transactions
Sales journal, sales ledger accounts, general ledger format, posting examples
Credit notes issued, sales returns journal format, ledger accounts
Purchase invoices, purchases journal format, sample credit purchase transactions

KLB Secondary Business Studies Form 4, Page 8

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Posting from Purchases Journal
Purchases Returns Journal and Posting

By the end of the lesson, the learner should be able to:
Post individual amounts to creditors accounts; Post total to purchases account; Complete double entry from purchases journal; Use ledger folio references

Demonstration of posting to purchases ledger; Posting total to general ledger; Practical posting exercise; Review of double entry concept

Purchases journal, purchases ledger, general ledger accounts
Credit notes received, purchases returns journal format, ledger accounts

KLB Secondary Business Studies Form 4, Pages 14-16

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Cash Receipts Journal

By the end of the lesson, the learner should be able to:
Prepare cash receipts journal; Record cash and cheque receipts; Include discount allowed column; Distinguish receipt sources

Introduction to cash receipts journal format; Recording various types of receipts; Practical exercise with cash sales and debtor payments; Discussion on discount columns

Cash receipts journal format, sample receipts, cash sales data

KLB Secondary Business Studies Form 4, Page 19

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Posting from Cash Receipts Journal
Cash Payments Journal and Posting

By the end of the lesson, the learner should be able to:
Post totals to cash book and bank account; Post individual amounts to relevant accounts; Post discount totals to general ledger; Complete double entry

Demonstration of posting procedure; Practical exercise posting to cash book and ledgers; Discussion on relationship with cash book

Cash receipts journal, cash book format, general ledger accounts
Cash payments journal format, payment vouchers, receipts, ledger accounts

KLB Secondary Business Studies Form 4, Pages 19-22

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

The Petty Cash Book - Imprest System
Petty Cash Book Preparation and Analysis

By the end of the lesson, the learner should be able to:
Explain petty cash concept; Define and apply imprest system; Identify features of petty cash book; Understand petty cashier responsibilities

Discussion on petty cash concept; Introduction to imprest system; Examination of petty cash book format; Explanation of reimbursement process

Petty cash book format, sample petty cash vouchers, imprest system examples
Petty cash transactions, analysis cash book format, calculator, petty cash vouchers

KLB Secondary Business Studies Form 4, Page 25

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Posting from Petty Cash Book

By the end of the lesson, the learner should be able to:
Post analysis column totals to general ledger; Post creditor payments to purchases ledger; Understand petty cash book as both ledger and journal

Demonstration of posting from analysis columns; Practical posting exercise; Discussion on dual nature of petty cash book; Review of all posting procedures

Petty cash book, general ledger accounts, purchases ledger

KLB Secondary Business Studies Form 4, Pages 30-31

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

Analysis Cash Book
General Journal - Introduction and Fixed Assets

By the end of the lesson, the learner should be able to:
Record transactions in analysis cash book; Use analysis columns for receipts and payments; Apply to non-profit organizations; Post analysis totals

Preparation of analysis cash book for organizations; Discussion on analysis column selection; Practical exercise for football club; Posting totals to accounts

Analysis cash book format, sample transactions for club/society, ledger accounts
General journal format, fixed asset transaction examples, calculator for gains/losses

KLB Secondary Business Studies Form 4, Pages 31-35

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY

General Journal - Opening Entries

By the end of the lesson, the learner should be able to:
Prepare opening entries for new businesses; Record assets, liabilities and capital; Calculate capital as balancing figure; Apply double entry principles

Practical exercise preparing opening entries; Step-by-step calculation of capital; Discussion on starting new books of accounts; Review of double entry

Opening balance data, general journal format, calculator

KLB Secondary Business Studies Form 4, Pages 37-39

SOURCE DOCUMENTS & BOOKS OF ORIGINAL ENTRY
FINANCIAL STATEMENTS

General Journal - Closing Entries and Error Corrections
Importance of Journals
Introduction and Trading Period Concept

By the end of the lesson, the learner should be able to:
Record closing entries and transfers; Correct errors through journal entries; Record miscellaneous transactions; Understand when to use general journal

Practice with closing entries; Error correction exercises; Discussion on transfer entries; Review of general journal applications

Sample closing entries, error correction scenarios, transfer examples
Discussion prompts, case study materials, summary charts
Charts showing different accounting periods, sample financial statements

KLB Secondary Business Studies Form 4, Pages 39-40

FINANCIAL STATEMENTS

Determination of Profit or Loss
Cost of Goods Sold Calculations
Complex Profit and Loss Calculations

By the end of the lesson, the learner should be able to:
Define gross profit and gross loss; Calculate gross profit using basic formula; Explain the relationship between selling price and cost; Understand returns and carriage concepts

Step-by-step calculation of gross profit; Practical exercises with simple examples; Discussion on Mrs Matendo's example; Introduction to adjustments needed

Calculators, simple profit calculation worksheets, examples from textbook
Calculators, cost of goods sold worksheets, stock calculation examples
Advanced calculation worksheets, complex business scenarios, group work materials

KLB Secondary Business Studies Form 4, Pages 54-56

FINANCIAL STATEMENTS

Introduction to Trading Account
Trading Account Preparation - Basic
Trading Account with Adjustments

By the end of the lesson, the learner should be able to:
Define trading account; Identify components of trading account; Explain purpose of trading account; Prepare simple trading accounts

Introduction to trading account format; Demonstration using Mrs Matendo's data; Step-by-step preparation of trading account; Practice with simple examples

Trading account format sheets, demonstration materials, simple examples
Trading account formats, practical examples, balancing demonstrations
Comprehensive trading account formats, advanced examples, adjustment worksheets

KLB Secondary Business Studies Form 4, Pages 56-57

FINANCIAL STATEMENTS

Importance and Applications of Trading Account
Net Profit and Net Loss Concepts

By the end of the lesson, the learner should be able to:
Explain importance of trading account; Identify management uses; Compare business performance; Analyze gross profit trends

Discussion on trading account benefits; Case studies on business decision making; Analysis of gross profit variations; Group presentations on importance

Case study materials, performance comparison charts, presentation guidelines
Net profit calculation sheets, revenue and expense examples, comparison charts

KLB Secondary Business Studies Form 4, Pages 58-60

FINANCIAL STATEMENTS

Revenue and Expense Classification
Profit and Loss Account Preparation

By the end of the lesson, the learner should be able to:
Classify items as revenues or expenses; Distinguish between income and expenditure; Identify debit and credit balance items; Understand trial balance classifications

Practical classification exercises; Analysis of Salim's trial balance; Group work on item classification; Discussion on debit/credit balances

Classification worksheets, trial balance examples, group exercise materials
Profit and loss account formats, demonstration materials, practice examples

KLB Secondary Business Studies Form 4, Pages 61-62

FINANCIAL STATEMENTS

Profit and Loss Account from Trial Balance
Combined Trading and Profit & Loss Account

By the end of the lesson, the learner should be able to:
Prepare profit and loss account from trial balance; Identify relevant items from trial balance; Calculate net profit or loss; Handle complex trial balances

Using Maneno's trial balance example; Step-by-step extraction of relevant items; Practice with complex trial balances; Error detection exercises

Trial balance examples, extraction worksheets, complex scenarios
Complete final account formats, comprehensive examples, practice materials

KLB Secondary Business Studies Form 4, Pages 63-64

FINANCIAL STATEMENTS

Importance of Profit and Loss Account

By the end of the lesson, the learner should be able to:
Explain importance to various stakeholders; Understand management uses; Identify creditor and investor interests; Analyze decision-making applications

Discussion on stakeholder needs; Case studies on business decisions; Role-play exercise with different stakeholders; Analysis of real business scenarios

Stakeholder analysis sheets, case study materials, role-play guidelines

KLB Secondary Business Studies Form 4, Pages 61-62

FINANCIAL STATEMENTS

Balance Sheet Introduction
Balance Sheet Preparation

By the end of the lesson, the learner should be able to:
Define balance sheet; Understand balance sheet purpose; Identify assets, capital and liabilities; Explain accounting equation

Introduction to balance sheet concept; Explanation of accounting equation; Discussion on financial position; Basic balance sheet structure

Balance sheet formats, accounting equation demonstrations, basic examples
Balance sheet preparation sheets, adjustment examples, balancing demonstrations

KLB Secondary Business Studies Form 4, Pages 66-67

FINANCIAL STATEMENTS

Types of Capital
Capital Calculations and Applications

By the end of the lesson, the learner should be able to:
Define different types of capital; Distinguish between owned and borrowed capital; Calculate working capital; Understand capital employed concept

Detailed explanation of capital types; Calculations using Upinde Traders example; Practical exercises on capital calculations; Group work on capital concepts

Capital calculation worksheets, Upinde Traders example, calculation exercises
Advanced calculation sheets, multiple scenarios, problem-solving materials

KLB Secondary Business Studies Form 4, Pages 67-69

FINANCIAL STATEMENTS

Introduction to Financial Ratios

By the end of the lesson, the learner should be able to:
Define financial ratios; Explain importance of ratios; Introduce mark-up concept; Calculate basic mark-up

Introduction to ratio analysis; Explanation of mark-up concept; Basic mark-up calculations; Discussion on pricing strategies

Ratio calculation sheets, mark-up examples, pricing strategy materials

KLB Secondary Business Studies Form 4, Pages 69-71

FINANCIAL STATEMENTS

Mark-up Calculations and Applications
Margin Concept and Calculations

By the end of the lesson, the learner should be able to:
Calculate mark-up using various methods; Apply mark-up to determine selling prices; Use mark-up in trading account preparation; Solve practical problems

Advanced mark-up calculations; Using Kiambu Traders example; Practical applications in pricing; Problem-solving exercises

Mark-up calculation worksheets, Kiambu Traders example, pricing problems
Margin calculation sheets, comparison charts, Waithera's example

KLB Secondary Business Studies Form 4, Pages 69-72

FINANCIAL STATEMENTS
MONEY & BANKING

Relationship Between Mark-up and Margin
Introduction, Barter Trade and its Limitations

By the end of the lesson, the learner should be able to:
Understand mathematical relationship; Convert between mark-up and margin; Apply conversion formulas; Solve complex problems

Detailed explanation of relationship; Mathematical conversion methods; Practice with conversion exercises; Problem-solving applications

Conversion formula sheets, mathematical examples, complex problems
Real exchange items, Problem scenario cards, Case study materials, Charts

KLB Secondary Business Studies Form 4, Pages 74-75

MONEY & BANKING

Money System and Characteristics of Money
Functions of Money
Demand for Money and Supply of Money
Banking System and Development of Banking

By the end of the lesson, the learner should be able to:
Define money as medium of exchange. Explain evolution from barter to money. Identify and explain all characteristics of money (acceptability, divisibility, portability, durability, stability, homogeneity, cognisability, scarcity, malleability).

Exposition of money evolution. Hands-on examination of currency samples. Testing recognition of genuine vs fake money. Practical demonstration of money characteristics. Group analysis of characteristic importance.

Different currencies, Genuine and sample notes, Magnifying glass, Regional currency samples
Goods for trading, Price tags, Recording sheets, Savings scenarios, Property document samples
Budget sheets, Emergency scenarios, Investment charts, Money supply statistics, Central Bank reports
Banking system charts, Historical timeline materials, Bank category lists, Banking evolution charts

KLB Secondary Business Form 4, Pages 93-95

MONEY & BANKING

Commercial Banks and Their Services
Commercial Bank Services and Foreign Exchange
Types of Bank Accounts - Current and Savings

By the end of the lesson, the learner should be able to:
Define commercial banks and their profit methods. Explain accepting deposits, lending money, and safekeeping services. Detail money transfer facilities including standing orders and telegraphic transfers.

Mock bank operation setup. Deposit and withdrawal simulations. Practical money transfer exercises. Standing order setup simulation. Safety deposit demonstration.

Mock bank materials, Deposit slips, Transfer forms, Safety boxes, Play money, Standing order cards
Exchange rate charts, Advisory scenario cards, Trustee examples, Guarantor forms, Intermediary flow charts
Account opening forms, Cheque books, ATM cards, Interest calculation sheets, Comparison charts

KLB Secondary Business Form 4, Pages 100-103

MONEY & BANKING

Fixed Deposit Accounts and Account Opening Requirements
Non-Banking Financial Institutions (NBFIs)

By the end of the lesson, the learner should be able to:
Define fixed deposit accounts and their features. Calculate returns on fixed deposits. Identify requirements for opening all types of accounts. Practice account opening procedures.

Fixed deposit investment scenarios. Return calculation exercises. Mock account opening procedures. Document verification exercises. Form filling practice. Certificate examination.

Investment scenarios, Calculation sheets, Account forms, ID documents, Photographs, Certificate samples
NBFI information sheets, SACCO materials, Insurance policies, Housing finance examples, Case study materials

KLB Secondary Business Form 4, Pages 109-111

MONEY & BANKING

Micro-Finance, Agricultural Finance and Differences with Commercial Banks

By the end of the lesson, the learner should be able to:
Explain micro-finance and agricultural finance operations. Compare NBFIs with commercial banks in terms of services, target markets, and operations. Analyze their complementary roles.

Micro-finance loan simulation. Agricultural project financing exercises. Comparison table creation. Case study analysis of differences. Group discussions on operational contrasts.

Loan application forms, Agricultural projects, Comparison charts, Case studies, Analysis sheets

KLB Secondary Business Form 4, Pages 111-113

MONEY & BANKING

Central Bank Functions
Monetary Policy Tools

By the end of the lesson, the learner should be able to:
Define Central Bank role in monetary control. Explain currency issuing, banker to banks, government banking, bank control, and clearing house functions. Demonstrate lender of last resort role.

Central Bank role-play activities. Currency management simulation. Inter-bank transaction examples. Government account simulation. Bank supervision demonstrations. Cheque clearing exercises.

Central Bank charts, Currency samples, Inter-bank forms, Government forms, Supervision checklists, Clearing examples
Policy charts, Interest rate examples, Securities samples, Calculation sheets, Control scenarios, Comparison tables

KLB Secondary Business Form 4, Pages 113-115

MONEY & BANKING

Modern Banking Trends

By the end of the lesson, the learner should be able to:
Analyze evolution in account types and their features. Explain computer use in banking and its benefits. Detail ATM operations and their impact on banking. Assess technological improvements in banking.

Modern banking technology demonstration. ATM operation simulation. Computer banking examples. Account feature comparison. Technology impact discussions.

ATM cards, Computer demonstrations, Modern banking examples, Technology comparison charts
Mobile phones, E-banking platforms, Digital payment examples, Credit forms, Service scenarios, Mobile bank materials

KLB Secondary Business Form 4, Pages 117-119

PUBLIC FINANCE

Introduction to Public Finance and its Purpose
Purpose of Public Finance - Provision of Essential Services
Purpose of Public Finance - Economic Control and Development

By the end of the lesson, the learner should be able to:
Define public finance. Explain the concept of public finance. Outline the main purposes of public finance. Analyze the role of government in providing essential services.

Q/A on government services students use daily; Group discussion on why government needs money; Brainstorming on public goods vs private goods; List making of local government projects students have seen.

Chalkboard, textbook, exercise books, pens, local examples from students' experience.
Chalkboard, textbook, exercise books, chalk, students' prior knowledge and experiences.
Chalkboard, textbook, exercise books, examples from students' local knowledge, chalk.

KLB Secondary Business Studies Form 4, Pages 124-125

PUBLIC FINANCE

Sources of Public Finance - Overview and Classification
Government Borrowing - Internal and External
Types of Debt and Government Expenditure

By the end of the lesson, the learner should be able to:
Identify various sources of public finance. Distinguish between internal and external sources. Classify government revenue sources. Analyze the importance of diversified revenue sources.

Brainstorming session on where government gets money; Teacher exposition using chalkboard diagrams; Group work categorizing revenue sources; Students discuss challenges in tax collection.

Chalkboard, textbook, exercise books, chalk, students' observations from daily life.
Chalkboard, textbook, exercise books, chalk, basic calculator (if available), student knowledge.
Chalkboard, textbook, exercise books, chalk, local examples from students' environment.

KLB Secondary Business Studies Form 4, Pages 125-127

PUBLIC FINANCE

Principles of Public Expenditure
Introduction to Tax and Taxation
Principles of Taxation

By the end of the lesson, the learner should be able to:
Outline principles governing public expenditure. Explain the concept of sanctions in public spending. Analyze the principle of maximum social benefit. Examine flexibility and economy in public expenditure.

Teacher exposition on government spending rules; Discussion on why parliament must approve spending; Students give examples of wasteful government spending they have heard about; Q/A on benefits of government projects.

Chalkboard, textbook, exercise books, chalk, students' general knowledge from radio/conversations.
Chalkboard, textbook, exercise books, chalk, students' shopping experiences and observations.
Chalkboard, textbook, exercise books, chalk, students' market experiences and price observations.

KLB Secondary Business Studies Form 4, Pages 128-129

PUBLIC FINANCE

Classification of Taxes - By Structure
Classification of Taxes - Direct vs Indirect
Merits and Demerits of Direct and Indirect Taxes

By the end of the lesson, the learner should be able to:
Define and distinguish regressive, proportional and progressive taxes. Calculate tax under different tax structures. Analyze the impact of each tax structure on different income groups. Evaluate merits and demerits of progressive taxation.

Teacher works through mathematical examples on chalkboard; Students practice calculations in exercise books; Group work comparing effects on different income earners; Supervised practice with simple numbers.

Chalkboard, textbook, exercise books, chalk, basic arithmetic skills, simple calculation examples.
Chalkboard, textbook, exercise books, chalk, students' knowledge of prices and salary deductions.
Chalkboard, textbook, exercise books, chalk, student experiences and observations, review questions.

KLB Secondary Business Studies Form 4, Pages 132-135