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Introduction and Cash Receipts
Invoice

By the end of the lesson, the learner should be able to:
Define source documents; Explain importance of source documents; Describe features of cash receipts; Distinguish between cash and cheque payments
Outline details of an invoice; Identify all components of an invoice; Explain terms like E&OE, trade discount, cash discount; Calculate discount amounts

Q/A on business transactions; Discussion on documentary evidence; Examination of cash receipt samples; Practical exercise filling cash receipts
Detailed examination of sample invoice; Analysis of invoice components; Practical calculation of trade and cash discounts; Group discussion on invoice terms

Sample receipts, cash register examples, receipt books
Sample invoices, calculators, discount calculation worksheets

KLB Secondary Business Studies Form 4, Pages 1-3
KLB Secondary Business Studies Form 4, Pages 3-4

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Debit Note and Credit Note

By the end of the lesson, the learner should be able to:
Define debit note and credit note; Explain purposes of each document; Distinguish between debit and credit notes; Identify when each is used

Examination of sample notes; Comparison exercise between debit and credit notes; Role-play scenarios for issuing notes; Discussion on correction purposes

Sample debit notes, credit notes (red colored), comparison charts

KLB Secondary Business Studies Form 4, Pages 4-5

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Payment Voucher and Introduction to Books of Original Entry

By the end of the lesson, the learner should be able to:
Identify features of payment vouchers; Explain vouching process; Define books of original entry; List the various subsidiary books

Examination of payment vouchers; Practical voucher completion; Introduction to subsidiary books concept; Overview of all journal types

Payment vouchers, petty cash vouchers, chart of all books of original entry

KLB Secondary Business Studies Form 4, Pages 6-7

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Sales Journal
Posting from Sales Journal

By the end of the lesson, the learner should be able to:
Identify features of sales journal; Prepare sales journal from credit sales transactions; Record transactions in proper format; Understand source documents used
Transfer entries from sales journal to ledgers; Post individual amounts to debtors accounts; Post total to sales account; Use proper folio references

Step-by-step demonstration of sales journal preparation; Practical exercise with multiple credit sales; Discussion on journal format and columns
Demonstration of complete posting process; Practical exercise posting to sales ledger and general ledger; Discussion on double entry completion

Sales invoices, sales journal format, sample credit sales transactions
Sales journal, sales ledger accounts, general ledger format, posting examples

KLB Secondary Business Studies Form 4, Page 8
KLB Secondary Business Studies Form 4, Pages 8-12

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Sales Returns Journal and Posting

By the end of the lesson, the learner should be able to:
Explain purpose of sales returns journal; Prepare sales returns journal; Post to individual debtors accounts and returns inwards account; Complete double entry

Examination of credit notes; Preparation of sales returns journal; Complete posting exercise to both ledgers; Discussion on returns concept

Credit notes issued, sales returns journal format, ledger accounts

KLB Secondary Business Studies Form 4, Pages 12-14

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Purchases Journal

By the end of the lesson, the learner should be able to:
Prepare purchases journal from credit purchases; Record transactions using purchase invoices; Understand invoice numbering systems; Format journal correctly

Examination of purchase invoices; Practical preparation of purchases journal; Discussion on different invoice numbering; Group exercise with sample purchases

Purchase invoices, purchases journal format, sample credit purchase transactions

KLB Secondary Business Studies Form 4, Page 14

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Posting from Purchases Journal

By the end of the lesson, the learner should be able to:
Post individual amounts to creditors accounts; Post total to purchases account; Complete double entry from purchases journal; Use ledger folio references

Demonstration of posting to purchases ledger; Posting total to general ledger; Practical posting exercise; Review of double entry concept

Purchases journal, purchases ledger, general ledger accounts

KLB Secondary Business Studies Form 4, Pages 14-16

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Purchases Returns Journal and Posting

By the end of the lesson, the learner should be able to:
Prepare purchases returns journal; Record goods returned to suppliers; Post to creditors accounts and returns outwards account; Use credit notes received

Examination of credit notes received; Preparation of purchases returns journal; Complete posting exercise; Discussion on returns outwards concept

Credit notes received, purchases returns journal format, ledger accounts

KLB Secondary Business Studies Form 4, Pages 16-19

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Cash Receipts Journal

By the end of the lesson, the learner should be able to:
Prepare cash receipts journal; Record cash and cheque receipts; Include discount allowed column; Distinguish receipt sources

Introduction to cash receipts journal format; Recording various types of receipts; Practical exercise with cash sales and debtor payments; Discussion on discount columns

Cash receipts journal format, sample receipts, cash sales data

KLB Secondary Business Studies Form 4, Page 19

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Cash Receipts Journal

By the end of the lesson, the learner should be able to:
Prepare cash receipts journal; Record cash and cheque receipts; Include discount allowed column; Distinguish receipt sources

Introduction to cash receipts journal format; Recording various types of receipts; Practical exercise with cash sales and debtor payments; Discussion on discount columns

Cash receipts journal format, sample receipts, cash sales data

KLB Secondary Business Studies Form 4, Page 19

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Posting from Cash Receipts Journal

By the end of the lesson, the learner should be able to:
Post totals to cash book and bank account; Post individual amounts to relevant accounts; Post discount totals to general ledger; Complete double entry

Demonstration of posting procedure; Practical exercise posting to cash book and ledgers; Discussion on relationship with cash book

Cash receipts journal, cash book format, general ledger accounts

KLB Secondary Business Studies Form 4, Pages 19-22

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Cash Payments Journal and Posting

By the end of the lesson, the learner should be able to:
Prepare cash payments journal; Record cash and cheque payments; Include discount received column; Post to relevant ledger accounts

Preparation of cash payments journal using payment data; Complete posting exercise to cash book and ledgers; Discussion on discount received

Cash payments journal format, payment vouchers, receipts, ledger accounts

KLB Secondary Business Studies Form 4, Pages 22-25

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Cash Payments Journal and Posting

By the end of the lesson, the learner should be able to:
Prepare cash payments journal; Record cash and cheque payments; Include discount received column; Post to relevant ledger accounts

Preparation of cash payments journal using payment data; Complete posting exercise to cash book and ledgers; Discussion on discount received

Cash payments journal format, payment vouchers, receipts, ledger accounts

KLB Secondary Business Studies Form 4, Pages 22-25

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The Petty Cash Book - Imprest System

By the end of the lesson, the learner should be able to:
Explain petty cash concept; Define and apply imprest system; Identify features of petty cash book; Understand petty cashier responsibilities

Discussion on petty cash concept; Introduction to imprest system; Examination of petty cash book format; Explanation of reimbursement process

Petty cash book format, sample petty cash vouchers, imprest system examples

KLB Secondary Business Studies Form 4, Page 25

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Petty Cash Book Preparation and Analysis

By the end of the lesson, the learner should be able to:
Prepare petty cash book with analysis columns; Record petty cash transactions; Balance petty cash book; Apply imprest system practically

Step-by-step preparation of petty cash book; Practical exercise with analysis columns; Balancing and reimbursement calculations; Group work on petty cash scenarios

Petty cash transactions, analysis cash book format, calculator, petty cash vouchers

KLB Secondary Business Studies Form 4, Pages 25-30

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Petty Cash Book Preparation and Analysis

By the end of the lesson, the learner should be able to:
Prepare petty cash book with analysis columns; Record petty cash transactions; Balance petty cash book; Apply imprest system practically

Step-by-step preparation of petty cash book; Practical exercise with analysis columns; Balancing and reimbursement calculations; Group work on petty cash scenarios

Petty cash transactions, analysis cash book format, calculator, petty cash vouchers

KLB Secondary Business Studies Form 4, Pages 25-30

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Posting from Petty Cash Book

By the end of the lesson, the learner should be able to:
Post analysis column totals to general ledger; Post creditor payments to purchases ledger; Understand petty cash book as both ledger and journal

Demonstration of posting from analysis columns; Practical posting exercise; Discussion on dual nature of petty cash book; Review of all posting procedures

Petty cash book, general ledger accounts, purchases ledger

KLB Secondary Business Studies Form 4, Pages 30-31

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Analysis Cash Book

By the end of the lesson, the learner should be able to:
Record transactions in analysis cash book; Use analysis columns for receipts and payments; Apply to non-profit organizations; Post analysis totals

Preparation of analysis cash book for organizations; Discussion on analysis column selection; Practical exercise for football club; Posting totals to accounts

Analysis cash book format, sample transactions for club/society, ledger accounts

KLB Secondary Business Studies Form 4, Pages 31-35

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Analysis Cash Book

By the end of the lesson, the learner should be able to:
Record transactions in analysis cash book; Use analysis columns for receipts and payments; Apply to non-profit organizations; Post analysis totals

Preparation of analysis cash book for organizations; Discussion on analysis column selection; Practical exercise for football club; Posting totals to accounts

Analysis cash book format, sample transactions for club/society, ledger accounts

KLB Secondary Business Studies Form 4, Pages 31-35

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Analysis Cash Book

By the end of the lesson, the learner should be able to:
Record transactions in analysis cash book; Use analysis columns for receipts and payments; Apply to non-profit organizations; Post analysis totals

Preparation of analysis cash book for organizations; Discussion on analysis column selection; Practical exercise for football club; Posting totals to accounts

Analysis cash book format, sample transactions for club/society, ledger accounts

KLB Secondary Business Studies Form 4, Pages 31-35

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General Journal - Introduction and Fixed Assets

By the end of the lesson, the learner should be able to:
Define general journal; Identify transactions for journal proper; Record purchase and sale of fixed assets on credit; Write appropriate narrations

Introduction to general journal concept; Recording fixed asset transactions; Practical exercises on asset purchases and sales; Discussion on narration writing

General journal format, fixed asset transaction examples, calculator for gains/losses

KLB Secondary Business Studies Form 4, Pages 35-37

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General Journal - Introduction and Fixed Assets
General Journal - Opening Entries

By the end of the lesson, the learner should be able to:
Define general journal; Identify transactions for journal proper; Record purchase and sale of fixed assets on credit; Write appropriate narrations
Prepare opening entries for new businesses; Record assets, liabilities and capital; Calculate capital as balancing figure; Apply double entry principles

Introduction to general journal concept; Recording fixed asset transactions; Practical exercises on asset purchases and sales; Discussion on narration writing
Practical exercise preparing opening entries; Step-by-step calculation of capital; Discussion on starting new books of accounts; Review of double entry

General journal format, fixed asset transaction examples, calculator for gains/losses
Opening balance data, general journal format, calculator

KLB Secondary Business Studies Form 4, Pages 35-37
KLB Secondary Business Studies Form 4, Pages 37-39

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General Journal - Opening Entries

By the end of the lesson, the learner should be able to:
Prepare opening entries for new businesses; Record assets, liabilities and capital; Calculate capital as balancing figure; Apply double entry principles

Practical exercise preparing opening entries; Step-by-step calculation of capital; Discussion on starting new books of accounts; Review of double entry

Opening balance data, general journal format, calculator

KLB Secondary Business Studies Form 4, Pages 37-39

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General Journal - Closing Entries and Error Corrections

By the end of the lesson, the learner should be able to:
Record closing entries and transfers; Correct errors through journal entries; Record miscellaneous transactions; Understand when to use general journal

Practice with closing entries; Error correction exercises; Discussion on transfer entries; Review of general journal applications

Sample closing entries, error correction scenarios, transfer examples

KLB Secondary Business Studies Form 4, Pages 39-40

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General Journal - Closing Entries and Error Corrections
Importance of Journals

By the end of the lesson, the learner should be able to:
Record closing entries and transfers; Correct errors through journal entries; Record miscellaneous transactions; Understand when to use general journal
State reasons for maintaining journals; Explain benefits to business operations; Understand fraud prevention aspects; Analyze efficiency improvements

Practice with closing entries; Error correction exercises; Discussion on transfer entries; Review of general journal applications
Group discussion on journal importance; Analysis of business benefits; Case study on fraud prevention; Debate on manual vs computerized systems

Sample closing entries, error correction scenarios, transfer examples
Discussion prompts, case study materials, summary charts

KLB Secondary Business Studies Form 4, Pages 39-40
KLB Secondary Business Studies Form 4, Page 40

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Importance of Journals

By the end of the lesson, the learner should be able to:
State reasons for maintaining journals; Explain benefits to business operations; Understand fraud prevention aspects; Analyze efficiency improvements

Group discussion on journal importance; Analysis of business benefits; Case study on fraud prevention; Debate on manual vs computerized systems

Discussion prompts, case study materials, summary charts

KLB Secondary Business Studies Form 4, Page 40